Entry and Exit Record Translation Guide

1. Importance of Entry and Exit Record Translation

Entry and exit records are important documents for personal international travel and immigration, and accurate translation is crucial to the smooth progress of related matters. It can help the receiving agency to accurately understand the entry and exit status of the parties involved, so as to make correct judgments and decisions. For example, in the process of applying for visas, immigration, studying abroad, etc., the translation of entry and exit records is often one of the indispensable materials.

II. Notes on the translation of entry and exit records

• Accuracy : Translations must be accurate. Any mistakes can have serious consequences. A small mistake in the translation of a date, place, or identity information can cause trouble for the person during international travel or immigration, or even affect the approval of the application1.
• Professionalism : It should be completed by professional translators who can ensure the correctness of grammar, spelling and context. Professional translators not only have a solid language foundation, but are also familiar with professional terms and common expressions related to entry and exit, and can accurately convey the meaning of the original text to avoid ambiguity caused by improper language expression2.
• Certification and notarization : Translation documents usually need to be certified or notarized to ensure that they are recognized as valid documents by the receiving institution. Certified or notarized translation documents have higher credibility and legal effect, which can increase the persuasiveness of the document1.

3. Entry and Exit Record Translation Template

The following is a simple entry and exit record translation template, taking passport entry and exit records as an example:

original :

• Passport number: G12345678
• Name: Zhang San
• Date of Birth: January 1, 1990
• Entry and exit dates: Entry on November 1, 2024, Exit on November 10, 2024
• Entry and exit ports: Shanghai Pudong International Airport for entry, Beijing Capital International Airport for exit
• Visa type: Tourist visa

Translation :

• Passport Number: G12345678
• Name: Zhang San
• Date of Birth: January 1, 1990
• Entry and Exit Dates: Entered on November 1, 2024, and exited on November 10, 2024
• Entry and Exit Ports: Entered through Shanghai Pudong International Airport, exited through Beijing Capital International Airport
• Visa Type: Tourist Visa

4. Advantages of Airui Global Translation

• Professional team : Airui Global Translation has more than 20,000 qualified contracted translators and more than 200 full-time managers. All translators have passed CATTI, NAATI or related qualification exams, have solid language skills and professional translation skills, and can provide customers with more than 400 languages to support translation, ensuring the accuracy and professionalism of entry and exit records translation2.
• Rich experience : With more than 20 years of service experience in the translation industry, we have provided satisfactory services to more than 35,000 enterprises and institutions, accumulated rich experience in translating entry and exit records, are familiar with the entry and exit management regulations and related requirements of different countries and regions, and can accurately translate various complex entry and exit record information2.
• Quality Control : It complies with the quality requirements of the national standards "Translation Service Specifications of the People's Republic of China" and "European Translation Service Specifications", and has a unique European mature quality control process, from the early translation consultants extracting high-frequency words and professional terms, to the translation review and evaluation of more than 10 years of translation experience, to the final senior proofreading team strictly controlling the translation quality, at least 8 processes to ensure the translation quality, to ensure the high quality of the entry and exit record translation documents2.
• Customized service : Customize the quality level based on the actual needs of the customer to save costs, and provide personalized translation solutions based on the specific purpose of the entry and exit records and the customer's requirements to meet the diverse needs of different customers. For example, for the translation of entry and exit records that need to be submitted to the Immigration Bureau, more attention will be paid to accuracy and standardization; for translations used for personal reference, appropriate adjustments can be made according to customer requirements2.
• Confidentiality measures : A security protection system for government information to ensure the confidentiality and security of documents and meetings. It has a complete confidentiality system from inside to outside, multiple mechanisms to prevent information leakage, encryption and confidentiality technology that meets national standards, ensuring that customers' entry and exit records and other privacy information are strictly protected 2.
• Fast delivery : With the help of a mature translation service system, we can quickly deploy translators, deploy and complete translation projects, support the adjustment of commissioned projects at any time, fast translation, fast delivery, and support large-scale project progress tabulation and query to meet customers' urgent needs for entry and exit record translation2

◀️：A complete analysis of birth notarization and birth medical certificate notarization: differences and application guide

▶️：A complete analysis of notarization of consent for minors to travel abroad (guardianship authorization)