The key to streamlining the multinational clinical translation process

In the clinical world, monitoring and reviewing translation status across multiple countries is a challenge. Managing multilingual clinical trial documents (such as patient recruitment materials) and meeting regulatory requirements in different countries is time-consuming and expensive. So, how can we simplify this process and make it more efficient?

The answer is: data reporting module integration.

Life sciences companies need a data reporting translation management system (TMS) that is tightly integrated with technology. Before we dive into the benefits, let’s first understand what a TMS is.

What is TMS?

Creating, publishing, and managing content in different languages is a complex task, especially in the life sciences field. Content is often scattered across multiple platforms and formats, from multiple contributors around the world.

A translation management system (TMS) is a software tool designed to help users optimize content translation workflows in real time. For companies looking to expand their global reach, integrating data reporting into a TMS is essential.

Why does reporting need to be integrated with TMS?

Global companies face many challenges when operating in different regions, including regulatory changes and an increase in multilingual sources. Therefore, it is particularly important to link reports directly to the TMS. Extracting data in real time and generating automatic reports can help companies track country workflows and language reviews to meet study launch timelines.

Here are five key benefits of linking your reporting to your TMS:

1. Improve Time Management 
   Global clinical documentation is often scattered across multiple systems, and managing the translation process can be complex. When coordinating across different regions, time zones, and stakeholders, it’s critical to work on one platform in real time to meet requirements and deadlines in a timely manner.

Additionally, tracking the translation process across multiple languages is a massive undertaking, requiring the monitoring of numerous documents to ensure audit and accountability. Instead of manually tracking and downloading files, integrating reporting with your TMS seamlessly automates this process, allowing employees to focus on other responsibilities.

2. Improved transparency 
   Connecting reporting to your TMS increases transparency. Without linked reporting, recruitment support materials must be manually tracked and reported in a fragmented manner. Integrated data reporting means greater accountability for translations, improving audit traceability.
3. Reduce Complexity 
   Connecting reporting to your TMS provides a simple, easy-to-use tool that lets you easily track content around the world. This helps reduce confusion and improve efficiency when analyzing data and preparing for regulatory audits.
4. Reduce costs 
   Managing documents in different systems is not only confusing, but also wastes time and resources. By linking reports with your TMS, you can use resources more rationally, save time, and reduce costs in the long run.
5. Integration support The ability of 
   a TMS to integrate with other platforms and technologies provides opportunities for new ways to analyze, understand and apply process data. Tracking all data and status helps ensure compliance while reducing cost and complexity. This is particularly important in global trials where multilingual content is being translated.

For example, Arrow Translation’s translation management system is integrated with Veeva Vault, allowing multilingual materials to be accessed on a secure platform. This reduces the risk of data privacy breaches and allows for a smooth translation process.

We hope you will learn more about Arrow Translation’s solutions for configuring translation management systems and integrating reporting capabilities.

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