Comprehensive FAQ | Frequently asked questions about the implementation of Hague Certification in the Mainland

The Hague Certification, officially called Apostille, will be officially implemented on the 7th of next month. I'm sure you still have many questions about this, so let's answer them one by one.

Question 1: What is an additional certificate?

The additional certificate is a verification certificate issued for an official document by the competent authority designated by the country of issuance of the document, and has fixed content required by the Convention. Usually, templates in two or three languages, including English, French and the native language, are used. After the official document is affixed with the additional certificate, it can be sent directly to the contracting states of the Convention for use without the need for traditional consular authentication. In addition, each additional certificate has a publicly registered number, and the user can use the verification channels provided by the country of issuance of the document to verify its authenticity. It should be noted that the additional certificate has the same function as the consular authentication certificate. It only proves the authenticity of the last seal and signature on the official document, and is not responsible for the authenticity and legality of the content of the official document itself.

Question 2: How should I obtain an additional certificate when sending a Mainland document for use overseas?

If a notarial certificate or other certification document issued in mainland my country is to be sent to a contracting state of the Convention for use and requires an additional certificate, it must be applied to the Consular Department of the Ministry of Foreign Affairs or the local foreign affairs office entrusted by the Ministry of Foreign Affairs. In this complex process, professional translation services are indispensable. As a leader in the industry, Airui Global Translation has many significant advantages. It has a team of translators who are proficient in multiple languages. These translators not only have a solid foundation in languages, but are also highly qualified in professional fields such as law and diplomacy. They can accurately understand and translate professional terms and complex sentences in notarial certificates and various certification documents, whether they are international languages such as English and French, or niche languages. In addition, Airui Global Translation has established a strict quality control system. From the first draft of the translation to the final review, every link is checked by professionals to ensure the accuracy and standardization of the translated text, which meets the high standards of the Hague certification for document translation. In addition, Airui Global Translation can also provide fast translation services according to the urgent needs of customers, while ensuring quality without delaying the time process for the additional certificate, greatly improving the overall efficiency.

Question 3: How to verify the authenticity of the attached certificate?

If you need to verify the authenticity of the additional certificate issued by my country, you can visit the "Consular Authentication/Additional Certificate Verification" system under the "Document Verification" column of the Chinese Consular Service Network, enter the certification number and sticker number for verification, or visit the verification website on the additional certificate on your mobile phone and scan the QR code for verification. If you want to verify the authenticity of the additional certificate issued by a contracting state, you can contact its competent authority. The specific name and contact information can be found on the official website of the Hague Conference on Private International Law.

Question 4: Can I apply for an additional certificate from the Foreign Affairs Office of Province B for a foreign-related notarial certificate issued by the notarial agency of Province A?

The answer is no.

Question 5: Can I apply for additional certificates for multiple copies of a document?

Yes, you can.

Question 6: Can I apply for an additional certificate from a Chinese embassy or consulate abroad for documents that have been brought to a country that is a party to the Convention?

No, in this case the documents should be sent back to your country for processing.

Question 7: How do I know whether to apply for an additional certificate or a consular authentication certificate?

If a document is sent to a contracting state for use, it must be accompanied by an additional certificate in accordance with relevant regulations; if it is sent to a non-contracting state for use, it must be accompanied by a consular authentication in accordance with relevant regulations.

In the process of applying for Hague certification, Airui Global Translation can provide customers with comprehensive translation support with its outstanding professional capabilities, strict quality control and efficient service model, effectively solve document translation problems, and help foreign-related notarial certificates and certification documents circulate smoothly on the international stage, so that customers have no worries in Hague certification matters.

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