Which Companies Can Issue Certified Translations?｜Elite Translation Practical Guide

When handling immigration, visa applications, notarizations, international bids, or cross-border business, one common requirement you may encounter is:

“Please provide a bilingual translation with a company seal or certification stamp.”

This refers to what is commonly known as a certified translation or a translation with an official translation stamp.

So the question is: Which companies are qualified to issue certified translations? What makes a translation stamp valid and recognized?
Here’s a practical guide from Elite Translation.

What is a "Certified Translation"?

A certified translation is a document that includes both the translated content and a statement of accuracy issued and stamped by a professional translation company. This stamp:

• Confirms the translation was completed by the company;

• Indicates that the company takes responsibility for the accuracy and completeness of the translation;

• Ensures the document can be submitted to government agencies, courts, embassies, consulates, banks, or other official institutions.

Which Companies Are Eligible to Issue Certified Translations?

Not all translators or agencies can provide certified translations. A valid provider typically meets the following criteria:

1. Legally registered language service provider

• Holds a valid business license with “translation” listed in the scope of services;

• Has a physical office, contactable customer support, and a professional team.

2. Uses an official translation seal and proper formatting

• The seal is company-specific and legally registered;

• The translation follows a clean, bilingual format with clear source-target alignment.

3. Provides a signed translation certification letter

• Confirms the translation is accurate and complete;

• Includes the company name, contact info, and date;

• Sometimes includes the translator’s signature and credentials if required.

When Do You Need Certified Translations?

Certified translations are commonly required in the following situations:

• Visa and immigration applications: household registrations, police clearance, bank statements, marriage or birth certificates, etc.

• Legal notarization and authentication: diplomas, licenses, driver’s licenses, family documents.

• International bidding and tenders: business licenses, financial records, certificates, contracts.

• Legal proceedings or arbitration: complaints, evidence documents, case files.

• Cross-border banking or registration: company articles, annual reports, financial statements.

Why Work with a Professional Translation Company?

Compared to ad-hoc freelancers or unverified translations, choosing a professional, certified language providerensures:

• Recognition by authorities and institutions;

• Accurate, legally reliable language that avoids rejections or delays;

• Consistent formatting and terminology across multilingual submissions;

• After-sales support for revisions or supplemental versions if required.

Certified Translation Services at Elite Translation

Elite Translation is a fully registered language services provider offering certified translation with official company seals for English, Chinese, and other languages across various sectors including law, finance, engineering, healthcare, education, and immigration.

We provide:

• Standard bilingual formats accepted by embassies, notary offices, courts, and visa centers;

• Official translation declaration letters with seals;

• Electronic scans and physical stamped documents by express delivery;

• Invoices available for reimbursement or internal documentation.

When it comes to certified translation, the right partner makes all the difference.
At Elite Translation, we ensure your documents are not only accurately translated, but also formally recognized and ready for official use.

Feel free to contact us for fast, reliable, and fully certified translation support.

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